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Practical guide

Property handover photo checklist

A practical sequence for rooms, surfaces, meters, keys and handover details.

Short answer: A clear handover record uses room-by-room wide photos plus close details where a mark, fixture or meter matters.

Simple sequence

  1. Walk through room by room
  2. Take wide views before details
  3. Capture visible marks and fixtures
  4. Record meters, keys or access items if relevant

Keep these together

  • Room views
  • Condition details
  • Meters if relevant
  • Keys or access items

What to avoid

Local tenancy or property rules differ. Keptara does not replace the required local process.

Keep notes factual. If you are unsure about a date, cause or sequence, mark that uncertainty instead of filling the gap with a guess.

Use Keptara for this record

Keptara can keep the original files, supporting documents, screenshots and a simple timeline together. A Record Pass or Pro plan can unlock additional features, but the core record can start on the free plan.

Start this record

Published and reviewed 2026-09-26.