Keptara
Keptara / Guides / Vehicle handover photo checklist
Practical guide

Vehicle handover photo checklist

Record exterior, interior, mileage, fuel or charge level, accessories and visible condition at handover.

Short answer: A useful vehicle handover record covers the whole vehicle first, then details that may matter later.

Simple sequence

  1. Walk around the exterior
  2. Photograph interior condition
  3. Capture odometer and fuel or charge level
  4. Record keys, accessories and visible marks

Keep these together

  • Exterior views
  • Interior views
  • Odometer
  • Fuel or charge level
  • Keys and accessories

What to avoid

Use safe stationary conditions for photography and do not take photos while driving.

Keep notes factual. If you are unsure about a date, cause or sequence, mark that uncertainty instead of filling the gap with a guess.

Use Keptara for this record

Keptara can keep the original files, supporting documents, screenshots and a simple timeline together. A Record Pass or Pro plan can unlock additional features, but the core record can start on the free plan.

Start this record

Published and reviewed 2026-09-26.